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Vestry Minutes June 1, 2008 Present: Ted Bell, Larry Christie, Cletson Cox, MaryNan Holley, Father Russ Johnson, Debbie Marchand, Jim McDowell, Terry Rozell, and Donna Stanford. On May 22, 2008, a special meeting of the Vestry was called for June 1, for the purpose of acting on a bid for parking lot repair and repaving. The meeting opened at 11:25 a.m. Senior Warden Larry Christie reported on his meeting with the diocesan committee on May 21 and the committee’s approval of a $66,000 loan for St. Peter’s parking lot repair and repaving. The committee will recommend to the diocesan council that the loan be approved at the council meeting on June 24. The loan will have a minimum interest rate of 3%, amortized over a 5 to 10 year period, with a balloon payment at the end of the term. Terry Rozell moved, seconded by MaryNan Holley, that Seal-Rite’s $86,750 bid for the labor and materials described therein and upon the payment terms described therein be accepted. Approved. By common consent, Cletson Cox is authorized to accept the proposal on behalf of the church. The next regular Vestry meeting is rescheduled for June 29, 2008, at which meeting the financing alternatives (diocesan loan or borrowing 50% of the value of the Church’s Merrill Lynch investment account) for the parking lot project will be considered. By common consent, the meeting was adjourned at 11:40 a.m.
May 18, 2008 Present: Ted Bell, Larry Christie, Cletson Cox, MaryNan Holley, Father Russ Johnson, Debbie Marchand, Jim McDowell, Terry Rozell, Deacon Linda Yeager, and Donna Stanford. The Rev. Russ Johnson opened the meeting with prayer at 11:35 a.m. By common consent, the proposed agenda was approved. By common consent, the April 20, 2008 Vestry minutes were approved. Senior Warden Larry Christie reported that there has
been a good response from ticket purchasers and table sponsors for the
50th anniversary event picnic on St. Peter’s Day, June 7. A deposit for
the tent has been made to All Seasons. Jim McDowell and Ted Bell
volunteered to be members of the Fund Raising Committee, with the Senior
Warden to invite parish members who are not serving on the Vestry to
participate. The Senior Warden asked Vestry members to read the second
and third chapters of The Vestry Resource Guide before the next Vestry
Retreat at the Church on June 28, 2008. As to funding improvements to the church parking lot, the Senior Warden and Father Russ Johnson will attend the diocesan meeting on May 21 at 11:30 a.m. to request a $50,000 low interest rate loan from the Diocese. As an alternative source of funds, MaryNan Holley informed the Vestry that the Church could borrow 50% of the value of the Church’s Merrill Lynch investment account. Ted Bell presented the Membership report. He has applied to Hy-Vee for permission to set up a table to sell tickets to the St. Peter’s Day picnic. Jim McDowell presented the Outreach report, inviting new ideas for outreach opportunities and reporting that Kathy Morris is spearheading the re-landscaping of the front of the Church. Cletson Cox presented the buildings and grounds report. The metal posts for signs will be taken down after the St. Peter’s Day picnic. He proposed that the Church host a car show, which he volunteered to organize, on Church grounds with a fee of $20 per display participant, free admission to the public, and concessions sold by the Church. By common consent, the proposal was approved. MaryNan Holley presented the finance committee report. She reviewed the April 2008 financial statement. She reported Ginny Williams has resigned as Church accountant effective June 30, 2008, and that Jeff Van Horn, a CPA and Chief Financial Officer of Heartland Spine and Specialty Hospital, has volunteered to serve in that position. The Vestry welcomed his offer to serve. The Rev. Russ Johnson gave the rector’s report, including the April and May 2007 and 2008 Sunday attendance numbers. The Rector noted that the audit of the Church’s 2007 financial statements will be conducted during Memorial Day week by the audit committee, composed of Bernie Hoff, a retired CPA, Treasurer MaryNan Holley, Jack Lorenz, and Ginny Williams. The Rector reported that 5 delegates and alternates need to be appointed for the 2008 diocesan convention held in Kansas City on October 26-27, 2008. Terry Rozell moved, seconded by Jim McDowell, that Elizabeth Fuemmeler, Larry Christie, Jim Marchand, Debbie Marchand, and MaryNan Holley be appointed as delegates, and Allen Holley as the alternate. Approved. The Rector reported that Music Director Becky Roper will be under contract from September 1 through December 31, 2008. The Rector noted that chairpersons are needed for the ministry groups of Fellowship and Christian Formation due to the resignations of Elizabeth Fuemmeler and Sally Vander Lippe, respectively. The Rector reported that there will be five confirmands this summer. Bishop Barry Howe will be at the Church on June 6 for an Ethics and Issues meeting. The Rector advised that he will be at a Credo Conference in Florida beginning June 16. There being no further business to come before the meeting, by common consent the meeting was adjourned and was closed at 12:35 p.m. with The Lord’s Prayer. The next Vestry meeting will be held June 15, 2008.
April 20, 2008 Present: Ted Bell, Larry Christie, Cletson Cox, MaryNan Holley, Father Russ Johnson, Debbie Marchand, Jim McDowell, Deacon Linda Yeager, and Donna Stanford. Excused absence: Terry Rozell. The Rev. Russ Johnson opened the meeting with prayer at 11:30 a.m. By common consent, the proposed agenda was approved. Upon motion by Ted Bell and second by MaryNan Holley, the March 30, 2008 Vestry minutes were approved. Senior Warden Larry Christie reported that the next 50th anniversary event scheduled is a picnic on St. Peter’s Day, June 7, and shared proposed details. The Senior Warden reported on the Vestry Retreat held April 5 at the church. As discussed at the Retreat, ministry groups/committees will be established with a Vestry member as chair. At the next Vestry meeting, the Vestry will discuss candidates for a Christian formation/education additional Vestry seat. A parish survey to identify individual gifts/interests will be prepared and distributed to members. Junior Warden Debbie Marchand suggested that at the next Vestry meeting, committee chairs have a list of the members of their committee and an agenda of monthly committee goals. The Senior Warden asked Vestry members to read the second and third chapters of The Vestry Resource Guide before the next Vestry Retreat on June 28, 2008. As to funding improvements to the church parking lot, by common consent the Vestry authorized the Senior Warden to send a letter to the Rev. Fred Mann requesting a $50,000 low interest rate loan from the Diocese. With regard to structuring the proposed capital improvement campaign, Jim McDowell suggested having a chairperson who is not a Vestry member to organize the process. Father Russ Johnson reported that the Diocesan child abuse prevention training will be held at St. Peters on April 22, 2008, from 6:00-9:00 p.m. and encouraged Vestry members to attend. The Senior Warden introduced the payroll/benefits changes for the Rector. Ted Bell moved, seconded by Debby Marchand, that the home allowance and stipend increases be approved as presented. The motion passed. Ted Bell presented the Membership report, noting that the congregation should be encouraged to bring a friend to the St. Peter’s Day picnic and that he will set up a table at Hy-Vee to promote the event. Jim McDowell presented the Outreach report, noting that continued food pantry support is needed. Cletson Cox presented the buildings and grounds report: he will call Sealright for a new bid on parking lot improvements; the grass will be cut by M&W Lawn on Thursdays; clean-up day is scheduled for May 10 at 9:00 a.m. MaryNan Holley presented the finance committee report. She reported that she and Terry Rozell gave budget status presentations at all three services on April 13 and that they received positive feedback from parishioners. The church investment portfolio has been reviewed with our Merrill Lynch advisor, who suggested selling one-half of the Van Kampen Equity Fund and purchasing the Gateway Fund with the proceeds. Ted Bell moved, seconded by Jim McDowell, that if the Gateway Fund falls within the moderate risk category, then the advisor’s suggestions should be implemented. Approved. The Rev. Russ Johnson gave the rector’s report, including the March 2007 and 2008 Sunday attendance numbers. The Rector noted that Canon law requires an audit of the church’s 2007 financial statements. By common consent, Bernie Hoff, a retired CPA, Treasurer MaryNan Holley, and Jack Lorenz will compose the audit committee. The Rector reported that 5 delegates and alternates need to be appointed for the 2008 diocesan convention held in Kansas City on October 26-27, 2008. There being no further business to come before the meeting, Jim McDowell moved, seconded by MaryNan Holley, that the meeting be adjourned. Approved. The meeting was closed at 12:40 p.m. with The Lord’s Prayer. The next Vestry meeting will be held May 18, 2008. March 30, 2008 Present: Ted Bell, Larry Christie, Cletson Cox, , Debbie Marchand, Jim McDowell, Terry Rozell, Deacon Linda Yeager, and Donna Stanford. Guest: MaryNan Holley. Excused absence due to medical emergency: Father Russ Johnson. Deacon Linda Yeager opened the meeting with prayer at 11:25 a.m. Senior Warden Larry Christie chaired the meeting in the absence of the rector. Jim McDowell moved that the proposed agenda be approved. The agenda was approved. Upon motion by Ted Bell and second by Larry Christie, the February 24 and March 2, 2008 Vestry minutes were also approved. Upon motion by Larry Christie and second by Terry Rozell, the Vestry approved the appointment of MaryNan Holley as Treasurer/Finance Chairperson. Senior Warden Larry Christie reported that a Fiftieth Anniversary Committee has been formed with the following members: Clay and Sandy Glenn, MaryNan and Allan Holley, Sue Johnson, Elizabeth Fuemeller, Debbie Fuller, Debbie and Sarah Gash, and Larry Christie. The next anniversary event scheduled is a picnic on St. Peter’s Day, June 7. Jim McDowell suggested that a commemorative anniversary plaque be placed in the church. The Senior Warden also reported that a Fundraising Committee will work in conjunction with the Fellowship Committee to schedule events. The Vestry Retreat will be held April 5 at 9 a.m. at the church. The Senior Warden asked Vestry members to read the first chapter of The Vestry Resource Guide and to consider what ministry groups should be established. Junior Warden Debbie Marchand reported on the Anniversary service and dinner held March 28. Vestry agendas will be prepared by the rector and senior and junior wardens and posted on church bulletin board on the first Sunday of each month to facilitate congregational awareness and input. Budget status will be presented to the congregation on a quarterly basis at all services during announcements. Terry Rozell presented the Stewardship report, noting that new members and new pledges have been received. Ted Bell presented the Membership report, noting that the Anniversary celebrations present opportunities to attract new members. Jim McDowell presented the Outreach report. Since the church supports Kansas City Hospice, he will invite a speaker from that organization to talk to the congregation about the hospice program. He noted that the church also supports St. Mary’s, Christ the King Food Pantry, Guadalupe Center, and Grace and Holy Trinity Cathedral’s Kansas City Community Kitchen. Cletson Cox presented the buildings and grounds report. He reported that various interior and exterior lights have been replaced or repaired, and the basement bathroom doors have been repaired. Jim McDowell suggested that a structural improvements “wish list” be compiled in anticipation of a capital improvements campaign. The Senior Warden presented the February 2008 financial statement. A new line item, “New Pledges,” will be added to the Revenues portion of the report. Jim McDowell requested that a quarterly report regarding restricted accounts be made to the Vestry. The Senior Warden gave the rector’s report, including the February and March 2007 and 2008 Sunday attendance numbers. The Senior Warden reported that Becky Roper will be on contract as Director of Music through June 15, 2008, for $3,200. A search will begin in the summer for a Director of Music to be employed in the fall. The Senior Warden reported that Bishop Howe has accepted Deacon Bob Murphy’s letter of retirement; the church will honor Deacon Bob on Sunday, April 6, at coffee hour. There being no further business to come before the meeting, by common consent the meeting was adjourned at 12:40 p.m. with The Lord’s Prayer. The next Vestry meeting will be held April 20, 2008. March 2, 2008 Present: Larry Christie, Cletson Cox, Father Russ Johnson, Debbie Marchand, Jim McDowell, Terry Rozell, Deacon Linda Yeager, and Donna Stanford. Absent: Ted Bell Father Russ Johnson opened the meeting wth prayer at 11:30 a.m. The purpose of the meeting was to approve the 2007 Parochial Report. Father Russ Johnson presented the Report. Terry Rozell moved, seconded by Donna Stanford, that the 2007 Parochial Report be approved. The motion passed. Junior Warden Debbie Marchand reported that Mary Nan and Allan Holley will donate the food for the dinner following the March 28 50th anniversary service. Father Russ Johnson informed the Vestry that Becky Roper, the new choir director, has made a salary counteroffer. By common consent, Father Russ Johnson will tell Ms. Roper that the Vestry will review her performance in six months. It was suggested that Ms. Roper keep a record of her job-related activities to present at the review. By common consent, the following members of the Vestry are approved as signatories on the church checking account: Senior Warden Larry Christie, Junior Warden Debbie Marchand, Ted Bell, Father Russ Johnson, and Donna Stanford. There being no further business to come before the meeting, Jim McDowell moved, seconded by Donna Stanford, that the meeting be adjourned. The motion passed, and the meeting was adjourned at 11:50 a.m. with prayer. February 24, 2008 Present: Ted Bell, Larry Christie, Cletson Cox, Father Russ Johnson, Debbie Marchand, Jim McDowell, Deacon Linda Yeager, and Donna Stanford. Excused Absence: Terry Rozell. Father Russ Johnson opened the meeting with prayer at 11:35 a.m. The proposed agenda was approved by common consent. The January 20, 2008 Vestry minutes were also approved by common consent. Senior Warden Larry Christie reviewed the revisions to the Bylaws as adopted at the annual meeting. All Vestry members will receive copies of the revised Bylaws, with a copy posted on the bulletin board for the congregation’s information. An original sealed copy will be placed in the church safe deposit box and a copy will be kept in the church office. By common consent, a biennial review of the Bylaws is recommended. The Senior Warden read Brewster Ellis’s letter of resignation from the Vestry. Larry Christie moved, seconded by Debbie Marchand, that the Vestry accept Mr. Ellis’s resignation. The motion passed. It was agreed that the Senior Warden will announce to the congregation that a Vestry member has resigned and that nominations will be accepted for a replacement. Such announcement will also be placed in the weekly and monthly Epistle. The Senior Warden welcomed the newly elected members of the Vestry: Ted Bell, Debbie Marchand, and Terry Rozell. Vestry appointments are as follows: Ted Bell, membership; Larry Christie, Senior Warden; Cletson Cox, Building and Grounds; Debbie Marchand, Junior Warden; Jim McDowell, Outreach; Donna Stanford, Secretary; Terry Rozell, either Stewardship or Treasurer/Finance. The Senior Warden reported that the mediation process is on hold. The Senior Warden announced that that the church’s 50th Anniversary celebration will begin with a 6:30 p.m. service on Friday, March 28, 2008, with Bishop Barry Howe, Father Fred Mann, and Father Lew Johnston as guest participants. The 1928 Prayer Book will be used at the service. A dinner will follow the service, with Vestry members paying for the beef and turkey, and members of the congregation signing up to bring side dishes. Jim McDowell will prepare a list of former members to invite, and Debbie Marchand will prepare invitations. An announcement of the event will also be placed in the St. Andrews Episcopal Church newsletter. The Senior Warden handed out the Vestry Resource Guide. The Vestry retreat will be held at the church on Saturday, April 5, 2008, starting at 9:00 a.m. By common consent, it was agreed that the agenda for Vestry meetings will be posted on the bulletin board a week in advance of the meeting to facilitate congregational awareness and input. Cletson Cox presented the buildings and grounds report. Cletson Cox moved, seconded by Ted Bell, that the Quality All Care Lawn contract for 5 lawn care applications during 2008 for $708.75 be approved. The motion passed. Cletson Cox reported that there is a leak in the basement entrance roof. The following actions regarding an estimate or repair will be taken: Mr. Cox will contact All Home Services; Jim McDowell will call Ron Clevenger, the builder of the addition; and the parish administrator will contact the church property insurance agent regarding coverage and the amount of the deductible. Cletson Cox noted that certain exterior lights are not working; Father Russ Johnson will call the contractor who installed them. Other projects noted were replacing bulbs in light fixtures in the wall along the acolyte room and repairing a pothole in the driveway. The Rector presented the January 2008 financial statement. The 2008 Budget was discussed. Cletson Cox moved, seconded by Ted Bell, that the budget be approved with the addition of three line items of revenue (to balance the expenses): new member pledges - $8,000; fund raising/pledge increases/offerings - $5,000; endowment - $14,246; with the caveat that if more revenue is generated by new member pledges and fund raising/pledge increases/offerings than anticipated, that revenue will reduce the amount from the endowment. The motion passed. By common consent it was agreed that the budget will be presented to the congregation on March 15 and 16 and will also be inserted in the Epistle. Father Russ Johnson gave the rector’s report, including the January and February 2007 and 2008 Sunday attendance numbers. The Rector reported that Becky Roper was hired as Director of Music at an annual salary of $10,500. At the Rector’s request, the Vestry will meet on March 2, 2008, at 11:15 a.m. to approve the 2007 Parochial Report. The Rector handed out Request for Payment forms to be used by Vestry members when requesting expenditures. As new business, the Senior Warden reported that due to the expiration of Elizabeth Fuemmeler’s term on the Vestry, the Vestry needs to appoint a third check-signer to replace her. By common consent, the Vestry appointed Ted Bell. There being no further business to come before the meeting, Larry Christie moved, seconded by Ted Bell, that the meeting be adjourned. The motion passed, and the meeting was adjourned at 1:00 p.m. with The Lord’s Prayer. The next Vestry meeting will be held March 30, 2008. January 20, 2008 Present: Larry Christie, Cletson Cox, Elizabeth Frazier Fuemmeler, Father Russ Johnson, Jim McDowell, and Donna Stanford. Excused Absence: Brewster Ellis. Father Russ Johnson opened the meeting with prayer at 11:40 a.m. The proposed agenda was approved by common consent. Jim McDowell moved, seconded by Larry Christie, that the December 16, 2007 Vestry minutes be approved. The motion passed. Senior Warden Larry Christie reviewed the proposed revisions to the bylaws. Donna Stanford moved, seconded by Jim McDowell, to accept the bylaws as revised. The motion passed. The Senior Warden reminded Vestry members that the Vestry will host the Annual Meeting brunch on January 27, 2008, and that each Vestry member is to bring a breakfast casserole. Junior Warden Elizabeth Fuemmeler reported that nominees for the Vestry to be presented to the Annual Meeting are Terry Rozell, Ted Bell, Debbie Marchand, and Jim McDowell. Cletson Cox presented the buildings and grounds report. All Homes Services has completed repairs on the parlor, nave, and acolyte room. Quality All Care Lawn has presented a contract for 2008 for $787.50, or $708.75 if entered into by March 1, 2008. By common consent, action on the proposal will be deferred to the February Vestry meeting. The Rector presented the December financial statement in Brewster Ellis’s absence. Jim McDowell presented the stewardship report and acknowledged Jim and Debbie Marchand’s work on the 2008 stewardship campaign. Father Russ Johnson gave his report, including the December 2007 and January 2008 Sunday attendance numbers. He noted that the mediation process is continuing with the next meeting on February 12, 2008. Junior Warden Elizabeth Fuemeller requested that the record reflect that she and the Senior Warden believe they acted properly in sending a joint informational letter to the congregation regarding various issues confronting the church. The Rector reported that he and Andy Brown will meet January 21, 2008, to review the progress in filling the Director of Music position and noted that two applicants have submitted resumes. Cletson Cox moved, seconded by Jim McDowell, that the Vestry accept the January 7, 2008 proposal of PowerOn Technologies Inc., as presented by the Rector, for a 60 month copier lease. The motion passed. As new business, Jim McDowell discussed the current and future budget situation. There being no further business to come before the meeting, Jim McDowell moved, seconded by Larry Christie, that the meeting be adjourned. The motion passed, and the meeting was adjourned at 12:50 pm with The Lord’s Prayer. The next Vestry meeting will be held February 24, 2008, with the March meeting scheduled for March 30, 2008. |
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